Frequently Asked Questions
The FAQ section has been established to provide a tool for rapid response to understanding all of the features within Pookanyoni. Due to the vast array of applications using Pookanyoni, it is not possible to address all queries. This is especially true when considering the technical issues when it comes to industry specific details. To this end, all are welcome to join in the forums that have been provided and to make suggestions or ask questions to enhance the use of Pookanyoni.
If more direct assistance is required, please feel free to contact us at the provided addresses - THANK YOU
Allocation is normally performed within the body of an invoice and is normally done to a General Ledger Account. Pookanyoni has approached this differently as there are no General Ledger Accounts by default. Allocating an invoice is therefore done to a record in levels 2, 3 & 4 and the record could be a General Ledger Account, but it could also be a tractor, a pet, a house or the school. If an mis-allocation has occurred, this can be changed at any time. Part allocations are also permitted as is leaving values unallocated.
Tutorial:
Allocation is normally performed within the body of an invoice and is normally done to a General Ledger Account. Pookanyoni has approached this differently as there are no General Ledger Accounts by default. Allocating an invoice is therefore done to a record in levels 2, 3 & 4 and the record could be a General Ledger Account, but it could also be a tractor, a pet, a house or the school. If an mis-allocation has occurred, this can be changed at any time. Part allocations are also permitted as is leaving values unallocated.
Tutorial:
It is incredibly useful to enhance a record with supporting documentation and images. Pookanyoni copies the file to its own directory structure leaving the original source un-touched. If one considers an asset register, the quotes, invoices, correspondence with suppliers, warranties etc can be placed with the record which become immediately available when the record is visited. Not only are these supporting files immediately available, but they are opened in your default program. See the FAQ called "Change from Text to preferred Word Processor".
Tutorial:
A non-saving tool that provides the option to calculate depreciation using either the Straight Line or Diminishing Balance methods.
Tutorial:
A nice and simple feature that allows the users to customise the language displayed in all of the screen interfaces.
Tutorial:
Taking customisation a step further in considering what the user prefers that has no effect on the integrity of the data.
Tutorial:
A time saving automated process that updates the dates on the effected records to create the next due dates and then closes the Activity Card permanently from edit and alteration.
Tutorial:
Most activities require a level of competency. The common considerations tend to be safety, machinery, electricity and flammable gasses. Issues such as pest control, cleaning, designing, repairing and many more activities demand competencies that are not always recorded or made known to others. See "Setting up Employee Administration" & "Setting up Supplier Administration" and sections covering "What If".
Tutorial:
A Purchase Invoice with a difference. The code is compulsory, everything else is self evident. See "Allocate a Purchase Invoice".
Tutorial:
A Sales Invoice with a difference. The code is compulsory, everything else is self evident. See "Allocate a Sales Invoice".
Tutorial:
An Activity Card is what brings the database to life. The record has been created, the What If has been answered, competencies have been awarded to the Employee or Supplier or both and it is now time for the activity to be identified and then performed as prescribed by the Administrator.
Tutorial:
Create catalogues digitally and publish them in moments. No lining up or hindrances associated with spreadsheets.
Tutorial:
Whilst referring to Employees, this segment could as easily be referring to Family Members and Friends which is particularly useful when looking for people with the desired skills and competencies to a specific activity. See "Create a Competency & Allocate to a Person or Supplier" and "Create an Activity Card".
Tutorial:
Level 1 & 2 records are quick & easy to use. Where lookups are employed, the first character selected on the keyboard will cause the lookup to proceed to the 1st record beginning with that character. Use the down button on the keyboard to navigate to the correct record. Tab onto a Boolean Field and use the Space Bar to place the tick into the field. Capture only the information required and customise to suite.
Tutorial:
Levels 3 & 4 have an additional depth in that it provides for different types of records within the level. In all instances, the type must be available and only when tabbing off of the type are the defined fields made available. See "Setting up Level 3 & 4 Administration".
Level 3 & 4 records are quick & easy to use. Where lookups are employed, the first character selected on the keyboard will cause the lookup to proceed to the 1st record beginning with that character. Use the down button on the keyboard to navigate to the correct record. Tab onto a Boolean Field and use the Space Bar to place the tick into the field. Capture only the information required and customise to suite.
Tutorial:
The perfect means to keep capture times short, easier and to overcome spelling and typo errors.
Tutorial:
A Report Template tells the system where to place the required information on a page. As Pookanyoni is committed to considering the environment, it generates the report to a .txt file which can be redirected to the preferred word processor. See "Change from Text to preferred Word Processor". By so doing, reports can be transmitted electronically or printed if really necessary.
Tutorial:
Pookanyoni's licence is per device and an infinite number of users may use the product on the same device. The user needs to have been captured as an Employee before they can be added as a User. See "Create Employee Records".
Tutorial:
There are two parts to a supplier, their skills and product range. Skills are addressed with the recognition of competencies in the Supplier Administration interface and the product through the means of their catalogue which is quick and easy to import complete with the images and supporting documentation.
Tutorial:
It is only possible to edit an un-allocated invoice due to the effects that the edit would have on the values unallocated and the prohibition to allocate values greater than invoiced.
Tutorial:
It is only possible to edit an un-allocated invoice due to the effects that the edit would have on the values unallocated and the prohibition to allocate values greater than invoiced.
Tutorial:
The word Goggaki is derived from the Afrikaans word for insects within Pookanyoni. It is the selection of records and their components that are for export to another Pookanyoni user.
Most databases will allow for records to be printed which must then be captured on other software installations. In keeping with the goal of being concious of our environment, it makes no sense to print and then recapture information when it can be electronically transmitted.
Pookanyoni leaves tiny footprints.
Tutorial:
In keeping with Pookanyoni's commitment to the environment, Activity Cards may be exported electronically to the person intended to perform the activity and back.
Not only is this environmentally friendly, but the safeguards of the parties involved have been addressed. When the Activity Card is exported the 1st Time, details about the work which includes the Risk Assessment and Safe Working Practices, are not editable by the importer. Once the Activity Card has been completed and returned to the originator, the entries from the person who performed the Activity are protected.
Tutorial:
The use of the Navigator Pane should alleviate the traditional hunt for a record. However, in pursuit of providing alternatives, Find has been implemented.
Find, in a database, is completely different to word processing, wild cards and parts of a word will not achieve a result. The full content of the field must be entered. If searching for Douglas, *las, douglas and Doug* will not realise a result - it must be Douglas.
Find is more intended for use with numerical values when tying up payments made to invoices where there may be many instances of the same value.
Tutorial:
As Pookanyoni has provided the versatility for users to layout their own screens, it needs for users to identify the fields that needs to be placed into the Invoices.
Tutorial:
Pookanyoni employs Templates to layout reports and every template should be uniquely named for easy identification by others.
Tutorial:
Manuals have been created in 13 languages
Tutorial:
When importing a Catalogue, it brings in the name of the owner of the catalogue and displays this under the heading of Supplier.
The creator of the catalogue is considered to have intellectual rights over the catalogue and provision to edit the imported catalogue has been accordingly withheld.
Tutorial:
The word Goggaki is derived from the Afrikaans word for insects within Pookanyoni. It is the selection of records and their components that are for export to another Pookanyoni user.
Most databases will allow for records to be printed which must then be captured on other software installations. In keeping with the goal of being concious of our environment, it makes no sense to print and then recapture information when it can be electronically transmitted.
Pookanyoni leaves tiny footprints.
Tutorial:
In keeping with Pookanyoni's commitment to the environment, Activity Cards may be imported electronically from the originator, perform the activity and then return it.
Not only is this environmentally friendly, but the safeguards of the parties involved have been addressed. When the Activity Card is exported the 1st Time, details about the work which includes the Risk Assessment and Safe Working Practices, are not editable by the importer. Once the Activity Card has been completed and returned to the originator, the entries from the person who performed the Activity are protected.
Provision has been made for every record to have a viewable image of that record.
Tutorial:
Within the directory called "Pookanyoni" is a subdirectory called "Outbox" which needs to be shared if others are to import your exports and Goggaki. To prevent others having access to this directory, whilst Pookanyoni is open and in use, it takes possession of the tables within the directory. This allows the user to remove or add to the Out Box without fear of others accessing whilst editing.
Tutorial:
Activity cards may created and it maybe desirable to merge a card with another for what ever reason.
Tutorial:
Pookanyoni automatically creates a user called "Administrator" and allocates the password "admin".
Adding users is conditional to the person appearing in the Employee records. Access to the database features are governed from here.
Where "Employee" has been renamed "Family Members", the Administrator can easily prohibit the import of undesirable catalogues, images and documents by those that need protection from undesirable material. See "Setting Supplier Status" and "Setting up Supplier Administration".
Tutorial:
What if is the element that governs over all Activities
Tutorial:
What if is the element that governs over all Activities
Tutorial:
Define a Supplier's status and veto importing their catalogues and processing purchases
Tutorial:
Pookanyoni has used 3rd Party Software to translate the Queen's English into other languages and provides for the immediate implementation of a language change throughout all of the interfaces. Errors in translation will need to be corrected here.
Other forms of English, dialects within other languages and languages not already translated will need to replace existing languages as there is only provision for 10 languages, excluding the default language.
Tutorial:
Define the number of fields desired, name the fields, set the format in which the field is represented and make the field visible to the user
Tutorial:
Define the number of fields desired, name the fields, set the format in which the field is represented and make the field visible to the user.
Tutorial:
Define the number of fields desired, name the fields, set the format in which the field is represented and make the field visible to the user
Tutorial:
Define the number of fields desired, name the fields, set the format in which the field is represented and make the field visible to the user.
Tutorial:
Where it is necessary to share work on an Activity Cards with others, it may be useful to split the content with a blank Activity Card to retain accountability
Tutorial:
The Generate feature in Pookanyoni writes to a .txt file that would normally be opened by Wordpad or similar. To use another Word Processor with more features, follow these steps.
Change From Text To Preferred Word Processor.swf
Where an Activity is required and no "What If" has been created or is needed, then the activity is considered unplanned - hence the term Breakdown.
Tutorial:
Show Me will search the entire database and find every instance of an activity within a time frame and write this information to a new Activity Card.
Tutorial:
View all processed invoices within a defined time frame
Tutorial:
View all processed invoices within a defined time frame
Tutorial:
View all processed invoices within a defined time frame
Tutorial: